Post by Admin on Nov 13, 2007 18:13:28 GMT -8
I received an inquiry today for an "Event Announcer". I am copy and pasting the emails that went back and forth for others to read. I have omitted the Clients' information for her privacy and pricing information as each event we quote is custom based on client need. Everything else is verbatim.
I hope this helps others needing information:
-----Original Message-----
From: Mari Odette [mailto:mari@amore-events.com]
Sent: Tuesday, November 13, 2007 11:02 AM
To: Heather
Subject: RE: Event Announcers
Hi Heather:
You inquired about needing Event Announcers for your upcoming event on 3/28/08 in Salem, OR. Do you need a PA system as well or just the talent for the event? I can give you a price quote once I have more information.
Also, please let me know if you have specific requirements for this assignment, i.e. special knowledge, gender, etc. I look forward to assisting you!
From: Heather
Sent: Tuesday, November 13, 2007 12:00 PM
To: Mari Odette
Subject: RE: Event Announcers
It's for my upcomming wedding and I do believe we would need a PA, but not exactly sure. I will check it out with our facility. Can I get a price with and without PA?
-----Original Message-----
From: Mari Odette [mailto:mari@amore-events.com]
Sent: Tuesday, November 13, 2007 12:14 PM
To: Heather
Subject: RE: Event Announcers
If you need an MC/DJ which will include the sound system, MC of all announcements, grand entrance, traditions, and coordination of timeline, background music, dance floor lighting, dance music the cost is $XXXX for 5 hours on that date. If all you need is an MC - no music or sound system the cost is $XXX
Let me know if you have specific needs as far as atmosphere, timeline or anything else. We specialize in unique events and providing our clients with services that fit their needs.
From: Heather
Sent: Tuesday, November 13, 2007 12:27 PM
To: Mari Odette
Subject: RE: Event Announcers
I'm not sure exactly what or how to go about this it's my first event needing a DJ. I have about 300.00 to work with and I'm on a limited budget. What would you recommend?
From: Mari Odette [mailto:mari@amore-events.com]
Sent: Tuesday, November 13, 2007 1:15 PM
To: Heather
Subject: RE: Event Announcers
The MC/DJ is probably the most "make or break" part of a wedding. Most golf clubs can "pipe-in" music and might have a microphone as well but the sound isn't as good as with a full sound system. However some of them have PA systems you can rent from them but cost differs depending on the specific venue.
A great MC will coordinate your timeline with the catering staff, photographer and other vendors to assure a smooth flow of events take place. Pre-planning of your itinerary is important to be sure all details are covered prior to the event. Weddings are the most important of all events we do because it is a highly emotional day for everyone and chaos can erupt if details aren't being handled properly.
It is always the best choice to have a professional wedding MC/DJ perform but if cost is a deterrent then you might find out if one of your groomsmen or family, friends, etc. can MC for you. The usual problem with having a "non-professional" perform as MC is that they want to be part of the fun and shouldn't be participating in libations if they are to speak and guide the flow of events.
The reason to have a sound system with a music library is to set the mood. For instance, a DJ can play a specific type of background music depending on the atmosphere you want to create and ambience you want your guests to feel. Piped in music just doesn't do that. If you want a Grand Entrance, bouquet and garter toss, anniversary dance, etc. the music played for those traditions should reflect your atmosphere and your personalities as well.
As an MC/DJ, I cover all the details with my client a month prior to the event date and discuss everything from seating configurations, traditions to be performed, family dynamics and vendor information. On the day of the event it is my job to coordinate with everyone involved while being unobtrusive. I also make it my responsibility to assist in any way I can to be sure there is as little chaos as possible while taking care of the Bride and Groom's needs and wishes so they can relax and enjoy the celebration. The music is secondary but also an important factor depending on the feel you want for your party. You are in complete control of how the event is orchestrated but you can leave it up to a professional to handle things the day of the event.
You can get away with not having any music at all as long as your MC is charismatic. You might be able to find a less expensive company to provide services for you however, I would suggest making sure that no matter what the cost they are capable of performing to your expectations. There is nothing worse than paying any amount of money for a bad DJ. It is always worth the money for a good one!
Since I already have a wedding booked the following day in that area the best I could do for you price wise would be $XXX flat rate for MC no PA and $XXX for 4 hours MC/DJ with sound system.
I hope this information is helpful to you. It is my goal to be of service to everyone whether or not you choose to utilize us. Feel free to ask as many questions as you need!
From: Heather
Sent: Tuesday, November 13, 2007 1:30 PM
To: Mari Odette
Subject: RE: Event Announcers
So what would an MC w/out PA do exactly and what are the options included w/the MC fee?
From: Mari Odette [mailto:mari@amore-events.com]
Sent: Tuesday, November 13, 2007 1:54 PM
ToHeather
Subject: RE: Event Announcers
I would be the MC available to you and would discuss your itinerary and details prior to the event. I would assist you with any of the pre-planning details you need help with. I will provide you with access to our online client area where you could begin setting your itinerary and utilize our planning forms then you would submit them to me electronically.
On the day of the event I will act as MC for you making sure the timeline is orchestrated and assisting as coordinator should you or your vendors need assistance. I arrive an hour prior to start time to coordinate with the venue staff and photographer as they arrive. Be sure that the venue has a microphone available for your use.
Some of the announcements I make are:
Grand Entrance
Welcome Guests, introduce family and person performing a blessing before the meal if appropriate.
Opening the buffet line or announcing meal service (however you have this scheduled)
Initiate the Best Man and Maid of honor Toasts and invite others to toast if you wish.
Bouquet and Garter Toss
First Dance, Father Daughter, Son Mother Dances (you'll need music and CD player for this)
Cake Cutting
Special acknowledgements (out of town guests, birthdays, anniversaries, etc.)
Any other pertinent information your guests may need to have (guest book, cameras on tables, videographer interviews, etc.)
Grand Exit/Farewell
Do you plan on having any dancing?
From: Heather
Sent: Tuesday, November 13, 2007 2:11 PM
To: Mari Odette
Subject: RE: Event Announcers
I would like music playing during the reception for dancing, would that be included? Also do you do the ceremony music aswell?
-----Original Message-----
From: Mari Odette [mailto:mari@amore-events.com]
Sent: Tuesday, November 13, 2007 2:28 PM
To: Heather
Subject: RE: Event Announcers
The music is included if you book us for the MC/DJ package with sound system and music library. It includes background music of your choice during thingytails, dinner music and dancing. We use professional sound equipment which allows us to play songs on demand where using a venue sound system wouldn't work for that (since their equipment is usually in a closet somewhere). Our music library consists of over 80,000 songs that you choose the play list from as well as making custom requests. We have every genre available from the 1920's to current hits and ethnic music as well.
Yes, I do ceremony music as well and can do that as part of the $XXX package as long as the ceremony is at the same location and within the timeframe. When I do the ceremony, I am also available to guide the bridal party down the aisle. If you need to add hours to the package it is $XXX each additional hour.
Essentially, you get an MC/DJ and wedding coordinator with a sound system, wireless mic and music library for that price which is a great deal!
From: Heather
Sent: Tuesday, November 13, 2007 2:33 PM
To: Mari Odette
Subject: RE: Event Announcers
That sound really great, however like I mentioned I only have at most 400.00 to work with. I'll do some shopping around and get back to you. Thank you for your info
From: Mari Odette [mailto:mari@amore-events.com]
Sent: Tuesday, November 13, 2007 2:32 PM
To: Heather
Subject: RE: Event Announcers
No problem Heather - Good Luck! Let me know if I can help you further!
I hope this helps others needing information:
-----Original Message-----
From: Mari Odette [mailto:mari@amore-events.com]
Sent: Tuesday, November 13, 2007 11:02 AM
To: Heather
Subject: RE: Event Announcers
Hi Heather:
You inquired about needing Event Announcers for your upcoming event on 3/28/08 in Salem, OR. Do you need a PA system as well or just the talent for the event? I can give you a price quote once I have more information.
Also, please let me know if you have specific requirements for this assignment, i.e. special knowledge, gender, etc. I look forward to assisting you!
From: Heather
Sent: Tuesday, November 13, 2007 12:00 PM
To: Mari Odette
Subject: RE: Event Announcers
It's for my upcomming wedding and I do believe we would need a PA, but not exactly sure. I will check it out with our facility. Can I get a price with and without PA?
-----Original Message-----
From: Mari Odette [mailto:mari@amore-events.com]
Sent: Tuesday, November 13, 2007 12:14 PM
To: Heather
Subject: RE: Event Announcers
If you need an MC/DJ which will include the sound system, MC of all announcements, grand entrance, traditions, and coordination of timeline, background music, dance floor lighting, dance music the cost is $XXXX for 5 hours on that date. If all you need is an MC - no music or sound system the cost is $XXX
Let me know if you have specific needs as far as atmosphere, timeline or anything else. We specialize in unique events and providing our clients with services that fit their needs.
From: Heather
Sent: Tuesday, November 13, 2007 12:27 PM
To: Mari Odette
Subject: RE: Event Announcers
I'm not sure exactly what or how to go about this it's my first event needing a DJ. I have about 300.00 to work with and I'm on a limited budget. What would you recommend?
From: Mari Odette [mailto:mari@amore-events.com]
Sent: Tuesday, November 13, 2007 1:15 PM
To: Heather
Subject: RE: Event Announcers
The MC/DJ is probably the most "make or break" part of a wedding. Most golf clubs can "pipe-in" music and might have a microphone as well but the sound isn't as good as with a full sound system. However some of them have PA systems you can rent from them but cost differs depending on the specific venue.
A great MC will coordinate your timeline with the catering staff, photographer and other vendors to assure a smooth flow of events take place. Pre-planning of your itinerary is important to be sure all details are covered prior to the event. Weddings are the most important of all events we do because it is a highly emotional day for everyone and chaos can erupt if details aren't being handled properly.
It is always the best choice to have a professional wedding MC/DJ perform but if cost is a deterrent then you might find out if one of your groomsmen or family, friends, etc. can MC for you. The usual problem with having a "non-professional" perform as MC is that they want to be part of the fun and shouldn't be participating in libations if they are to speak and guide the flow of events.
The reason to have a sound system with a music library is to set the mood. For instance, a DJ can play a specific type of background music depending on the atmosphere you want to create and ambience you want your guests to feel. Piped in music just doesn't do that. If you want a Grand Entrance, bouquet and garter toss, anniversary dance, etc. the music played for those traditions should reflect your atmosphere and your personalities as well.
As an MC/DJ, I cover all the details with my client a month prior to the event date and discuss everything from seating configurations, traditions to be performed, family dynamics and vendor information. On the day of the event it is my job to coordinate with everyone involved while being unobtrusive. I also make it my responsibility to assist in any way I can to be sure there is as little chaos as possible while taking care of the Bride and Groom's needs and wishes so they can relax and enjoy the celebration. The music is secondary but also an important factor depending on the feel you want for your party. You are in complete control of how the event is orchestrated but you can leave it up to a professional to handle things the day of the event.
You can get away with not having any music at all as long as your MC is charismatic. You might be able to find a less expensive company to provide services for you however, I would suggest making sure that no matter what the cost they are capable of performing to your expectations. There is nothing worse than paying any amount of money for a bad DJ. It is always worth the money for a good one!
Since I already have a wedding booked the following day in that area the best I could do for you price wise would be $XXX flat rate for MC no PA and $XXX for 4 hours MC/DJ with sound system.
I hope this information is helpful to you. It is my goal to be of service to everyone whether or not you choose to utilize us. Feel free to ask as many questions as you need!
From: Heather
Sent: Tuesday, November 13, 2007 1:30 PM
To: Mari Odette
Subject: RE: Event Announcers
So what would an MC w/out PA do exactly and what are the options included w/the MC fee?
From: Mari Odette [mailto:mari@amore-events.com]
Sent: Tuesday, November 13, 2007 1:54 PM
ToHeather
Subject: RE: Event Announcers
I would be the MC available to you and would discuss your itinerary and details prior to the event. I would assist you with any of the pre-planning details you need help with. I will provide you with access to our online client area where you could begin setting your itinerary and utilize our planning forms then you would submit them to me electronically.
On the day of the event I will act as MC for you making sure the timeline is orchestrated and assisting as coordinator should you or your vendors need assistance. I arrive an hour prior to start time to coordinate with the venue staff and photographer as they arrive. Be sure that the venue has a microphone available for your use.
Some of the announcements I make are:
Grand Entrance
Welcome Guests, introduce family and person performing a blessing before the meal if appropriate.
Opening the buffet line or announcing meal service (however you have this scheduled)
Initiate the Best Man and Maid of honor Toasts and invite others to toast if you wish.
Bouquet and Garter Toss
First Dance, Father Daughter, Son Mother Dances (you'll need music and CD player for this)
Cake Cutting
Special acknowledgements (out of town guests, birthdays, anniversaries, etc.)
Any other pertinent information your guests may need to have (guest book, cameras on tables, videographer interviews, etc.)
Grand Exit/Farewell
Do you plan on having any dancing?
From: Heather
Sent: Tuesday, November 13, 2007 2:11 PM
To: Mari Odette
Subject: RE: Event Announcers
I would like music playing during the reception for dancing, would that be included? Also do you do the ceremony music aswell?
-----Original Message-----
From: Mari Odette [mailto:mari@amore-events.com]
Sent: Tuesday, November 13, 2007 2:28 PM
To: Heather
Subject: RE: Event Announcers
The music is included if you book us for the MC/DJ package with sound system and music library. It includes background music of your choice during thingytails, dinner music and dancing. We use professional sound equipment which allows us to play songs on demand where using a venue sound system wouldn't work for that (since their equipment is usually in a closet somewhere). Our music library consists of over 80,000 songs that you choose the play list from as well as making custom requests. We have every genre available from the 1920's to current hits and ethnic music as well.
Yes, I do ceremony music as well and can do that as part of the $XXX package as long as the ceremony is at the same location and within the timeframe. When I do the ceremony, I am also available to guide the bridal party down the aisle. If you need to add hours to the package it is $XXX each additional hour.
Essentially, you get an MC/DJ and wedding coordinator with a sound system, wireless mic and music library for that price which is a great deal!
From: Heather
Sent: Tuesday, November 13, 2007 2:33 PM
To: Mari Odette
Subject: RE: Event Announcers
That sound really great, however like I mentioned I only have at most 400.00 to work with. I'll do some shopping around and get back to you. Thank you for your info
From: Mari Odette [mailto:mari@amore-events.com]
Sent: Tuesday, November 13, 2007 2:32 PM
To: Heather
Subject: RE: Event Announcers
No problem Heather - Good Luck! Let me know if I can help you further!